OPEN UNTIL FILLLED

Full Time FTE

Support Special Education and School Improvement

Title:                                 Administrative Assistant

Department:                     Special Education & Administration Support

Classification:                   Classified

Supervised by:                 Superintendent or Designee

Work Year:                       Assigned by Superintendent or Designee

Job Purpose Statement:

This position provides administrative support to various functions of Special Education, speech services, administrative support at the District Office.

Job Qualifications: Education and Experience:

• High School diploma or equivalent;
• 72 quarter hours of accredited college or equivalent education or successfully passed Work Keys Test in the areas of Math, Reading, and Business Writing – Preferred
• Training in Clerical and Office Management - Preferred
• Excellent use of technology applications such as Excel, Word, and web-based software.
• Excellent organizational skills

Licenses, Certifications, Bonding, and/or Testing Required:

• Criminal Justice Fingerprint Clearance
• Valid Driver’s License and evidence of insurability
• Successfully pass district background screening

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Assist the Special Education and Speech Staff with maintaining records of IEP's and 504 plans;
2. Organize and maintain files of Special Education and 504;
3. Enter and maintain data for Special Education students and personnel claims in Synergy;
4. Schedule Parent-Student-Staff IEP and 504 meetings;
5. Provide classroom support with materials and supplies;
6. Provide secretarial support for immediate supervisor and staff as directed;
7. Provide assistance to students, staff, parents and visitors entering Special Education office;
8. Receive telephone calls; screen, handle or refer routine calls as necessary; determine and collect information necessary to process calls;
9. Prepare correspondence, memorandums, reports and other written correspondence as required;
10. Maintain and prepare various forms, reports, files and records as requested;
11. Maintains inventory of supplies and materials for the purpose of ensuring items’ availability;
12. Frequent dissemination of procedures to parents and school personnel is required, responding to frequent; telephone inquiries, relaying or recording messages accurately to or for appropriate personnel;
13. Correspond daily with teachers regarding updates, orders and/or other miscellaneous requests
14. Have working knowledge of filing and maintenance of Special Education records;
15. Have working knowledge of the Department of Children’s Services and the Social Security Department’s requests for records and information;
16. Perform duties such as filing, typing, faxing, copying, etc., as necessary and requested;
17. Must comply with federal, state and local statutes and regulations, school board policies and administrative regulations and school level policies and procedures;
18. Perform other duties as assigned by the Special Education Director.